Why Use Quickbooks for Small Business?

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So why should you consider using QuickBooks to run your small business? At certain point every business, no matter how small, outgrows its owner ability to handle numerous daily activities. One of the potential solutions is to implement a business/accounting software such as QuickBooks to help you maximize your time and work you do. Below I list some reasons why I consider using QuickBooks as a big step forward in running your business.

QuickBooks is easy to learn

One of the questions that potential users often ask is about difficulty level of using accounting software. You may be apprehensive about unfamiliar product, but the fact is that QuickBooks is very easy to implement and start using. Its intuitive interface will not take much time until you feel comfortable using it. Sure, there are many features that rank as “difficult” but with time even those should not pose much challenge. To make matters easier, there are many instructional videos posted online or free classes you can attend in many community centers. Popularity of this software made those classes easily available throughout the country.

Intuit, the maker of QuickBooks, also offers QuickBooks Training courses. Even though those courses are fee-based they provide numerous options that include online classes, classroom training, or purchasing a CD/DVD. Cost of classes varies between different topics (there are over 10 to choose from), as each requires different number of hours.

If you’re unsure about purchasing the software, I suggest you take a free class and try it out before committing to it. It’s a win-win situation, if you don’t like it, no need to spend time and money on it. And if you become convinced it’s a proper solution for your business, you already know how to get started before you even get the product.

Cost of entry

Getting started in QuickBooks is not only easy but also relatively inexpensive. For a few hundred dollars (depending on a version), you can organize your entire company in one convenient place over a weekend.

Your initial time investment will depend on number of suppliers and clients as well as products you offer. But it can also be done as you go, entering all required information with every order you process. Once that is set up, you will immediately benefit by having quick access to accounts receivable and payable and manage many other areas of your company finances. Those are just a few benefits typically associated with business software that will help you save time you can otherwise apply elsewhere. QuickBooks is arguably the best features/reliability-to-price product on the market as rated by many professional sites dedicated to evaluating software.

Different versions of QuickBooks for different type of businesses

Regardless of a type of business you run, QuickBooks has solutions applicable to many sectors. Different versions are meant to address the most important aspects of each industry. Some industry specific solutions include:

QuickBooks as an open system

As your company grows, you may require some third-party services to help optimize your operations. QuickBooks is an open system that allows incorporating other software to address your specific requirement. For example, you can add a manufacturing software with bar coding for more detailed control of all stages of your inventories, from raw materials through work in progress to finished goods. Those details are incorporated into your regular QuickBooks version.

Some of the add-ons include:

  • Merchant services to process debit and credit card transactions
  • Payroll – pay your employees and issue tax payments (Forms 940 and 941)
  • Shipping manager – print UPS, USPS, and FedEx shipping labels from your desktop
  • Bill pay – automate paying your bills by scheduling payment amount and date

Last but not least, you can increase productivity with some of the applications available in Intuit’s app center. There are over 100 apps that handle customer management, billing and invoicing, financial and expense management, logistics, inventory, and marketing


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